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01/ 04Operations

(01) Operations / The AI agent for property operations

Property operations,no loose ends.

Right now, Matrikel's agents are reconciling payments, talking to tenants, and checking the law, so you can run your business.

Book a demoSee the platform at work

Live / 415 units under management on Matrikel

Units
24
Total area
1,870 m²
Avg. rent per unit
10,200 kr./mo

Scene 01 of 04, Operations. Property operations, no loose ends.

Fig. 05 / The platform at work / Morning check

Demo data / Nørrebro Ejendomme ApS / 247 units

One overview.The whole portfolio.

This is what a morning check looks like: today's focus, rent ready to bill, and the few things waiting on a decision.

  1. 01Dashboard

    Good morning, Anna.Here's your overview.

    The portfolio needs attention today, mostly in operations and finance.

    Monthly rent roll
    2,847,250 kr.
    Ready to bill this month
    Data health
    64
    4 tasks complete the foundation
    Occupancy
    96%
    236 of 247 units let

    Today's focusNext steps for the portfolio

    • Operations

      3 critical maintenance requests not dispatched

      Water damage, no heat, or similar. Requires immediate action.

      Dispatch contractor

    • Finance

      2 rent charges ready to send

      184,600 kr.

      Generate invoices

    • Insight

      Rent tribunal appeal deadline in 3 days

      This is a hard deadline. Supporting documents must be attached.

      View appeal case

    • Insight

      Annual report to the Business Authority in 3 weeks

      We work out the operating result, so the figures are ready.

      Prepare figures

    29 actions in the last 24 hours / 12 buildings across 4 companies

  2. 02Financials

    2,847,250 kr.in rent this month.

    2 items await your approval and 9 rent charges are ready for approval. Everything else is on track.

    Collection rate
    96.8%
    +1.4 pp, last 6 months
    Arrears
    91,150 kr.
    1-30 58,400 / 31-60 21,850 / 61+ 10,900
    Auto-reconciled
    241 of 247
    Bank feed and ledger
    Active reminders
    3 cases
    39,700 kr. at reminder stage

    Posting pipeline470 ledger entries

    1. 14Proposed
    2. 2Needs approval
    3. 9Approved
    4. 231Posted
    5. 214Exported

    Rent chargesUnit and tenant / Amount / Status

    • Ryesgade 14, 3.tv

      A. Kjeldsen

      11,800 kr.Draft / due in 6 d

    • Sankt Annæ Plads 9, 2.

      T. Vestergaard

      18,400 kr.Sent / 2 h

    • Strandvejen 175, st.

      N. Frisk

      14,250 kr.Reminder 1 / Overdue

    • Århusgade 22, 2.th

      P. Lindhardt

      12,150 kr.Reminder 2 / Overdue

    • Østerbrogade 108, 4.tv

      K. Damgaard

      10,400 kr.Paid

    Awaiting your approval

    Demo

    Rent charge / Ryesgade 14, 3.tv

    11,800 kr. for September

    Audit file, ready now / SAF-T for 1 Jan to 31 Jul / BEK 97/2023

  3. 03Communications

    4 need yourattention.

    Inbox, 18 threads. The no-heat case at Ryesgade 14, 1.th was handled without you, from the first voice message to the booked visit.

    Logged without a PM
    9 of 12
    App, portal, email
    Triaged by Matrikel
    12 of 12
    Urgency, trade, liability
    Contractor sent
    7 of 12
    Auto under 5,000 kr.
    Tenant kept updated
    12 of 12
    Push, portal, email

    Inbox18 threads / 4 need your attention

    • Ryesgade 14, 1.th

      No heat in the flat

      App voice / 38 min

    • Ryesgade 14, 3.tv

      Water damage in the kitchen

      App voice / 12 min

    • Sankt Annæ Plads 9, 2.

      Broken window latch

      App chat / 2 h

    • Strandvejen 175, st.

      Damp in the bathroom

      Email / 4 h

    • Østerbrogade 108, 4.tv

      Intercom not working

      Portal / 1 d

    Handled without you

    1. 38 min ago

      The tenant reported no heat by voice in the app. Case opened.

    2. 37 min ago

      Matrikel triaged it as Urgent, plumbing, landlord's responsibility and sent the tenant a self-help guide.

    3. 31 min ago

      VVS Nord opened the job link in the email, accepted, and offered three time slots.

    4. 24 min ago

      The tenant picked Tuesday 08:00 in the app. Everyone was notified.

    Awaiting your approval

    Demo

    Reply to J. Bang / Ryesgade 14, 1.th

    Confirming the visit on Tuesday at 08:00

    Handled without you / Ryesgade 14, 1.th / No heat

  4. 04Legal

    Findings verifiedagainst tenancy law.

    Action needed now: the rent tribunal has ruled on Strandvejen 175, st. The appeal deadline is in 3 days, and the supporting documents must be attached when the appeal is filed.

    Legal coverage
    92
    228 of 247 units
    Units scanned
    247 of 247
    The whole portfolio
    Rulings consulted
    1,284
    Rent tribunals and courts
    Statute version
    1 July 2026
    Tenancy Act, consolidated

    Findings2 issues need action / 6 missing records / 228 verified, no findings

    • Deposit within the statutory cap

      3 months' rent, at the cap, not over it

      §59(1)Needs review

    • NPI indexation not applied since 2023

      4,680 kr. a year left uncollected

      §53(2)Monitoring

    • Move-in report missing for 4 units

      Without it, move-out repair claims lapse

      §91Needs action

    • Deposit and prepaid rent verified

      241 units within the 3-month statutory cap

      §59No findings

    Awaiting your approval

    Demo

    Deposit within the statutory cap

    35,400 kr. / 3 months' rent

    Last checked today 07:12 / Automatic, daily

Every feature on matrikel.io(opens matrikel.io in a new tab)

Fig. 06 / Messages / Always on

Five conversations from one working day / Demo data

One agent to run your properties.Always on, right in Messages.

Matrikel lives in Messages, right next to your other conversations. You approve the sensitive steps with Face ID. No app, no login, no loose ends.

Fig. 06.1 / One working day

Fictional names and figures

Matrikel/ iMessage

Your phone / 07:00

  1. Today 07:00
  2. Matrikel

    Good morning. September closed with a profit of 142,600 kr., 11% ahead of budget.

  3. Result by month

    142,600 kr. profit in September

  4. Two things need you today. Seven bills are waiting for your approval, and the extractor fan in the first-floor flat at Jagtvej 88 has broken.

  5. Vacancy is down to 4.2%, and I've got the rest covered.

  6. You

    How are the arrears looking?

  7. Matrikel

    Arrears

    74,500 kr. overdue by age

  8. 74,500 kr. across 9 rent charges. The two oldest got a reminder yesterday. I'm keeping an eye on them.

Fig. 07 / Bookkeeping / Closed loop

Demo data / 247 rent charges / August

Full bookkeeping.Built for property operations.

Bank reconciliation, rent charges, and reminders in one closed loop.

Right now: 241 of 247 payments matched and posted. The rest wait for your yes.

A / The loop

From rent charge to reminder

One closed loop

247 charges

  1. 01Rent charges

    Billed on the 1st, 06:00

  2. 02Bank feed

    PSD2, read-only

  3. 03Matched and posted

    97.6% automatically

  4. 04Reminders

    § 182 and § 183

B / Invoice run

Consecutive invoice numbers, no gaps

247

Rent charges2,847,250 kr.

Sent247 of 247 sent
The first three invoices of the run
InvoiceUnitAmount
No. 4131Ryesgade 14, 3.tv11,800 kr.
No. 4132Ryesgade 14, 1.th9,800 kr.
No. 4133Sankt Annæ Plads 9, 2.18,400 kr.

C / Bank reconciliation

PSD2 bank feed / read-only

97.6%

Matched automatically241 of 247

Arrears
54,600 kr.−14,250 kr. / 5 units

Billed 2,847,250 kr. on the 1st, 06:00

  • FIK 710110,400 kr.Posted
  • FIK 70938,950 kr.Posted
  • FIK 7726 / Reference / 95%14,250 kr.Matched / posted

D / Reminders

Deadlines and fees under § 182 and § 183

3

Cases39,700 kr. at reminder stage

  • Reminder 224 daysÅrhusgade 22, 2.th12,150 kr.Sent / 10-day deadline
  • Reminder 117 daysStrandvejen 175, st.14,250 kr.Sent
  • Soft reminder8 daysWillemoesgade 62, 3.th13,300 kr.Ready / awaiting your approval

No reminder sends itself. You approve each one.

Fig. 08 / Unit by unit / The portfolio

Point at a window / 10 units on file

Point at a window.See the whole unit.

Lease, inspections, BBR, and energy use belong to the unit, not to a folder on a server. Point at a window to see what Matrikel holds on it, and what it can set in motion once you approve.

Fig. 08.1 / Street elevationNot to scale / Floors 7 to 9 live

9th floor · A left

Let
Area
71 m²
Rooms
2
Rent
8,400 kr./mo

On file for this unit

Lease
Standard form A10, 14 pages
Last inspection
4 March 2026
BBR
71 m², 2 rooms, built 2018
Energy use
38 kWh/m² last year

Matrikel can:

  • Check the rent against §19
  • Fetch BBR changes

Nothing goes out until you approve it.Demo data

The building

Arne Jacobsens Allé 17

2300 Copenhagen S / built 2018

Units
40
Total area
3,420 m²
Occupancy
95% (38 of 40)
Monthly rent roll
386,750 kr.
Legal review
40 of 40
Documents complete
37 of 40

3 units have no energy label. Matrikel can order them once you approve.

Demo data / Fictional portfolio / 40 of 247 units

Fig. 10 / Rental upside / Worked example

247 units / Copenhagen / 2,847,250 kr. monthly rent roll

The rent you're leaving on the table.Quantified.

Every line comes from your own leases. None of it regulates itself.

Total identified

Summary, last 12 months

880,700kr.

Recurring
698,000 kr. per year
One-off
182,700 kr.
Get your portfolio's number

Worked example. Fictional portfolio, fictional figures. Your own number depends on your leases.

  1. 01Indexation

    §53(2)

    NPI indexation not applied

    31 leases with an NPI clause, calculated from each lease's start year. A ceiling, not a promise.

    +412,000 kr./yr

    Estimate, per year

  2. 02Rent level

    Benchmark, April 2026

    Below rental value

    14 units benchmarked against rent tribunal rulings in the same postcode, P25 to P75 range.

    +286,000 kr./yr

    Assessment, per year

  3. 03Arrears

    §182

    Recovered after a reminder

    Counted as payments received after a reminder, not as proof of what caused them.

    +148,500 kr.

    Realised, one-off

  4. 04Move-out

    §187

    Shortfall charged to tenant

    3 settlements where repair costs exceeded the deposit, sent within the deadline.

    +34,200 kr.

    Realised, one-off

  5. 05§5.2

    §19(2)

    Candidates found, no amount set

    61 units built before 1992 and over 60 m². The improvement accounts must be drawn up first, so Matrikel doesn't guess at the figure.

    No amount

    No amount claimed

Right now: every line can be opened and traced back to its section or source document.

Fig. 11 / The documents / One archive

18 properties / 247 units / 263 tenancies

Every document,where it belongs.

Every property, unit, and tenancy has its own archive.

Leases, addenda, inspections, receipts, official mail, and rulings sit in one place, filed under fixed document types and linked to the property and unit they belong to.

A / The archive

Property / Unit / Tenancy

TENANCY263 TENANCIES03UNIT247 UNITS02PROPERTY18 PROPERTIES01
Fig. 11.1 / The archive in cross-sectionIsometric section / Not to scale

B / Document index

Fixed document types, each with its own trail

10,101

DocumentsIn the portfolio

Documents in the demo portfolio by type
TypeDocuments
Receipts and contractor invoicesReceipt / Vendor invoice8,412
Move-in and move-out reportsMove-in / Move-out486
Leases and addendaLease / Addendum412
Rent adjustments and noticesRent adjustment268
BBR, energy labels, and property tax billsBBR / Energy label / Tax214
Building permits and official mailBuilding permit / Official mail179
Land registry and insurance policiesLand registry / Insurance96
Tribunal and court rulingsTribunal / Appeals board / Ruling34

Example figures from a demo portfolio of 247 units. 20 fixed document types, each with its own trail.

C / What the archive produces

  • Example

    Move-out settlement

    Deposit / § 187 / with receipts

  • Example

    Case timeline for the rent tribunal

    Built from the audit trail

  • Example

    Due diligence report

    Property / 24 pages

Right now: every settlement can be exported as a full case timeline for the rent tribunal.

Fig. 12 / The safety net / Your yes

Read slowly / 43 words

Nothing leaves the systemwithout your yes.

Matrikel starts carefully. It learns where your limits are. Every action is logged, with who did it and why. Every completed task builds the case for the next step. Never further than you said yes to. And your auditor sees all of it.

Six figures / How it works

How the safety net works(opens matrikel.io in a new tab)

Fig. 12.1 / Approval

Illustration. Fictional numbers and names.

Reminder 2

Needs approval

Vesterbrogade 41, 1.tv

9,800 kr. / 21 days

No reminder sends itself

Fig. 13 / Book a demo / Pilot month

Property operations without being on call.

Without beingon call.